The World Bank and the Council of Europe Development Bank
The international institutions financing the Project actively participate in the institutional structure for the implementation of the Project. The World Bank, with the participation of representatives of the Council of Europe Development Bank, monitors the implementation of the investments and expenditures based on reports and exchange of correspondence. It also regularly conducts visits to evaluate the progress in the implementation of the Project (once or twice a year). During these missions, the World Bank representatives participate in meetings with the persons and institutions responsible for the supervision, coordination and implementation of the Project, evaluate the progress, and provide recommendations designed to streamline this entire process. In accordance with the terms of the Loan Agreement, the Bank gives opinion, among others, on bidding documents prepared, procurement processes and contract awards as well as on the terms of contracts to be entered into. In accordance with the provisions of the Loan Agreement, this applies to procurements that require the Bank’s prior review.
The Project Steering Committee (PSC)
The role of the Project Steering Committee is to provide strategic guidance and coordination of the project activities at the level of Government, including the overall assessment of the implementation of the Project and resolve any problems concerning its implementation and financing. The PCS includes the following members:
- Minister of Interior and Administration (Co-Chairman of the Committee),
- Minister of Infrastructure (Co-Chairman of the Committee),
- Minister of Finance,
- Minister of Development Funds and Regional Policy,
- Minister of Climate and Environment,
- President of Polish Waters,
- Voivodes of the voivodeships where the Project is implemented (Dolnośląskie Voivode, Lubuskie Voivode, Małopolskie Voivode, Podkarpackie Voivode, Świętokrzyskie Voivode, Zachodniopomorskie Voivode),
- Director of the Odra-Vistula Flood Management Project (OVFMP),
- Director of the Department of Civil Protection and Crisis Management at the Ministry of Interior and Administration as the PSC secretary.
The Committee’s work is attended by representatives from the World Bank and the Council of Europe Development Bank, participating as observes.
The Project Working Committee (PWC)
At the operational level, the work of the Project Steering Committee is supported by the Project Working Committee. It includes the following members: a representative of the Ministry of Infrastructure, a representative of the Ministry of Finance, a representative of the Ministry of Development Funds and Regional Policy, a representative of the Ministry of Climate and Environment, the Polish Waters President, the Project Director (PCU), representatives of the National Fund for Environmental Protection and Water Management (NFOŚiGW) and the Centre for EU Transport Projects as well as the Director of the Department of Civil Protection and Crisis Management at the Ministry of Interior and Administration as the Chairman of the PWC. The Project Working Committee is an advisory body to the Project Steering Committee. It prepares opinions and recommendations submitted to the Steering Committee. The Project Working Committee organizes its meetings at least once every quarter.
The Project Coordination Unit (PCU)
The Project Coordination Unit (PCU) is a dedicated organizational unit established to provide ongoing coordination of the implementation the Odra-Vistula Flood Management Project.
Implementing Agencies / Project Implementation Units
The Implementing Agencies are of key importance for the implementation of the Project works. As part of their statutory tasks or as part of concluded agreements, they implement a specific scope of the Project (Component, Subcomponent, or its part).
Until December 31, 2017, the following Implementing Agencies were responsible for the implementation of the project activities:
- Regional Water Management Authority in Wrocław (RZGW Wrocław);
- Regional Water Management Authority in Szczecin (RZGW Szczecin);
- Zachodniopomorskie Board for Amelioration and Hydraulic Structures (Zachodniopomorski ZMiUW) in Szczecin;
- Lubuskie Board for Amelioration and Hydraulic Structures (Lubuski ZMiUW) in Zielona Góra;
- Małopolskie Board for Amelioration and Hydraulic Structures (Małopolski ZMiUW) in Kraków;
- Podkarpackie Board for Amelioration and Hydraulic Structures (Podkarpacki ZMiUW) in Rzeszów;
- Świętokrzyskie Board for Amelioration and Hydraulic Structures (Świętokrzyski ZMiUW) in Kielce;
- Institute of Meteorology and Water Management – National Research Institute;
- Odra-Vistula Flood Management Project Coordination Unit (PCU).
Pursuant to the provisions of the Water Law Act of July 20, 2017, as of January 1, 2018 a state legal person (public sector entities) was established under the name of Państwowe Gospodarstwo Wodne Wody Polskie (State Water Holding “Polish Waters”). Polish Waters is responsible for all tasks of the State Treasury related to water management. Currently, the Project Implementation Units are as follows:
The International Dam Safety Panel of Experts (IPE)
According to the World Bank’s operational policy OP 4.37 (Safety of Dams), design and construction of dams carried out as part of any project financed by the Bank need to be supervised by independent and experienced professionals. The Borrower is obliged to appoint such a team of experts. The International Panel of Experts was set up in 2011 by the PCU for the Odra River Basin Flood Protection Project (ORFPP). Its tasks include the provision of advice on issues important for the safety of the Racibórz dry polder and large hydraulic infrastructure works carried out under the ORFPP. The role of the International Panel of Experts also includes review of design assumptions, technical designs, bidding documents and operation manuals, participation in site meetings, preparation of recommendations, etc. During the ORFPP implementation, the Panel participated both at the stage of design and preparation of the Racibórz dry polder and at the construction stage. Under the Odra-Vistula Flood Management Project, the tasks of the Panel appointed for the needs of the ORFPP have been expanded to include investments carried out under the OVFMP, with special attention to dry polders planned to be constructed.